All prices are listed in USD. Philotimo Med Abroad reserves the right to adjust prices due to changes in service provider rates or fluctuations in the Euro/Dollar exchange rate. If a student has already paid the deposit for their internship, Philotimo Med Abroad guarantees that the price paid will match the originally stated calculation. Any price changes occurring after registration but before deposit payment will be communicated to the student immediately, along with an updated invoice.
Deposit and Program Costs:
- A non-refundable deposit of $500 is required upon registration.
- No refunds will be issued for any program cost if cancellation occurs.
Deposit/Application Fee Transfer:
- All deposits and application fees are non-refundable.
- However, if a student withdraws from a program, they may transfer the deposit/application fee to another program one time, within one year of the withdrawal. Transfer requests must be submitted in writing to both the Program Advisor and Admissions at the time of withdrawal.
- Deposits/application fees are non-transferable without written notification. Please contact your Program Advisor and Admissions to check eligibility for transfers.
Cancellation and Withdrawal Procedures:
- To cancel or withdraw, students must notify both their Program Coordinator and the Admissions office in writing (email is acceptable). Cancellations or withdrawals cannot be processed if only the program director, academic advisor, or professor is notified.
- The official cancellation/withdrawal date is the day Philotimo Admissions receives written notification.
Grace Period for Late Approvals:
- If a student’s application is pre-approved within 90 days of the program start date, they have a one-week grace period to withdraw without penalty (deposit and application fee remain non-refundable). After this grace period, the standard cancellation policy applies.
Non-Refundable Dismissals:
- No refunds will be given if a student is dismissed for misconduct, including violations of the Philotimo Fellow Student Conduct Code, host institution code, local laws, or drug/alcohol abuse.
- Refund requests are reviewed by the Executive Director of Philotimo, but airfare and other personal costs incurred will not be refunded. Students are advised to consider cancellation insurance when purchasing non-refundable tickets.
Program Cancellations or Modifications:
- Philotimo reserves the right to cancel or modify programs. Students who withdrew prior to a program’s cancellation are not eligible for a refund of the deposit.
- Program changes may occur due to host site modifications or in the interest of participant safety and experience.
Medical Withdrawal Policy:
- Students, or their immediate family members, who experience a serious illness or injury that prevents participation may be eligible for a medical withdrawal.
- Requests for medical withdrawal must be submitted in writing with a physician’s note to the Executive Director, Program Coordinator, and Admissions office.
- Deposits may be refunded for medical withdrawals before the program starts.
- Up to 50% of the tuition may be refunded for medical withdrawals before the program start date or within the program dates but before the Fellowship start.
- Up to 15% of the program cost may be refunded for medical withdrawals after the program has started.
- Refunds do not cover unrecoverable costs such as accommodations, group meals, local transportation, or excursions.
Non-Refundable Application Fees:
- The application fee is non-refundable but may be carried over to other program dates or locations.
Class Action Procedures
ANY DISPUTE BETWEEN YOU AND US, EXCEPT FOR SMALL CLAIMS, IS SUBJECT TO A CLASS ACTION WAIVER AND MUST BE RESOLVED BY INDIVIDUAL BINDING ARBITRATION. PLEASE READ THE ARBITRATION PROVISION IN THIS AGREEMENT AS IT AFFECTS YOUR RIGHTS UNDER THIS CONTRACT.
There may be instances in which disputes arise between us. You, on the one hand, and Philotimo Med Abroad, on the other hand, agree to resolve, by binding individual arbitration, all Disputes (including any related disputes involving Philotimo Med Abroad Company or its affiliates) except for: (i) any claim within the jurisdiction of a small claims court consistent with the jurisdictional and dollar limits that may apply, as long as it is an individual dispute and not a class action; and (ii) any dispute relating to the ownership or enforcement of intellectual property rights.
“Dispute” includes any claim, dispute, action, or other controversy, whether based on past, present, or future events, whether based in contract, tort, statute, or common law, between you and us concerning the Services, or this exclusive authority to resolve any dispute relating to the interpretation, applicability or enforceability of these terms or the formation of this contract, including, without limitation, the arbitrability of any dispute, and any claim that all or any part of this Agreement is void or voidable. YOU, Philotimo, AND Breathe the Blue AGREE TO WAIVE CLASS ACTION PROCEDURES.
No party will seek to have a dispute heard as a class action or private attorney general action or in anyother proceeding in which any party acts or proposes to act in a representative capacity. You and another without the prior written consent of all parties to the applicable arbitrations or proceedings. If this waiver of class or consolidated actions is deemed invalid or unenforceable, neither you nor we are entitled to arbitration; instead, all Disputes will be resolved in a court.
- Small Claims Court. Subject to applicable jurisdictional requirements, you or we may elect to pursue a Dispute in a local small claims court rather than through the informal dispute resolution process described below or arbitration, so long as the matter remains in small claims court and proceeds only on an individual basis. If a party has already submitted an arbitration demand, the other party may, in its sole discretion, inform the arbitral forum that it chooses to have the Dispute heard in small claims court. At that time, the arbitral forum will close the arbitration and the Dispute will be heard in the appropriate small claims court, with no fees due from the arbitration respondent. b. Informal Dispute Resolution. In the event of a Dispute, you and we agree to attempt to avoid the costs of formal dispute resolution by giving each party a full and fair opportunity to address and resolve the Dispute informally. Except for those Disputes eligible to be resolved in small claims court, the claiming party must send to the other party a notice of a Dispute, which is a written statement that sets forth the name, address, and contact information of the party giving the notice, detailed factual information sufficient to evaluate the merits of the claiming party’s individualized claim, and the specific relief sought, including whatever amount of money is demanded. You and we will attempt to resolve a Dispute through informal negotiation within sixty (60) days beginning from the date the notice of a Dispute is sent. This informal negotiation requires an individual meet–and-confer in person, or via teleconference or videoconference, that addresses only the Dispute between you and us (the “Conference”). If you are represented by counsel, your counsel may participate in the Conference, but you will also need to individually participate. n of the Conference with respect to a claim, you or we may commence an arbitration proceeding regarding that claim. Nothing in this paragraph is intended to prohibit the parties from engaging in informal communications to resolve the initiating party’s claims before, during, or after any Conference or filing in small claims court. Each party agrees that a court may enter injunctive relief to enforce the prefiling requirements of this paragraph, including an injunction to stay an arbitration that has been commenced in violation of this paragraph.
- Arbitration Process and Rules. If you and we do not resolve a Dispute by informal negotiation or in small claims court, the dispute shall be resolved by binding arbitration. The Federal Arbitration Act, 9 U.S.C. §§ 1-16, including its procedural provisions, and not state law, governs the interpretation and enforcement of this arbitration agreement Any demand for arbitration must be filed with ADR Services, Inc. (“ADR Services”) (https://www.adrservices.com/). If ADR Services is not available to arbitrate, the arbitration will be conducted by National Arbitration and Mediation (“NAM”) (https://www.namadr.com/). The rules of the arbitral forum will govern all aspects of this arbitration, except to the extent those rules conflict with this Agreement. The arbitration will be conducted by a single, neutral arbitrator. Arbitration may be conducted in person, through the submission of documents, by phone, or online. Proceedings that cannot be conducted through the submission of documents, by phone, or online, will take place in either, New Jersey, Athens, Greece.
in order to compel arbitration, to stay proceedings pending arbitration, or to confirm, modify, vacate, or enter judgment on the award entered by the arbitrator. The arbitrator may award damages to either party individually as a court could, including declaratory or injunctive relief, but only to the extent required to satisfy such party’s individual claim. d. Fees. If we initiate an arbitration against you, we will pay all costs associated with the arbitration, including the entire filing fee. If you are the party initiating an arbitration, you will be responsible for the nonrefundable initial filing fee and other applicable fees, as required by our attorney Services sets forth fees for its services.
If the arbitrator finds that either the substance of a claim or the relief sought violate the representation requirements of Federal Rule of Civil Procedure 11, to the extent permitted by law, the arbitrator shall have the same power to award sanctions consistent with that rule. e. Settlement Offers and Offers of Judgment. At least ten (10) calendar days before the date set for an arbitration hearing with respect to a Dispute, you or we may serve a written offer of judgment on the other party to allow judgment on specified terms. If the offer is accepted, the offer with proof of acceptance shall be submitted to the arbitrator, who shall enter judgment accordingly. If the offer is not accepted prior to the arbitration hearing or within thirty (30) calendar days after it is made, whichever is first, it shall be deemed withdrawn and cannot be given as evidence in the arbitration. If an offer made by one party is not accepted by the other party, and the other party fails to obtain a more favorable award, the other party shall not recover their post offer costs and shall pay the offering party’s costs (including all fees paid to the arbitral forum) from the time of the offer.
If you have questions or concerns about the meaning of any provision of this arbitration agreement, please feel free to seek the counsel of an attorney. We thank you for understanding why it is important that we agree on the process for addressing disputes.
